ILM Level 6 8316-603 Optimising Organisational Capacity Assignment Help in UK

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Assignment Task 1: Make recommendations to improve resource capacity and utilization in your own area of responsibility.

AC 1.1 Identify the range and capacity of resources employed in your own area of responsibility, assess their current utilization, and the factors determining it.

• Identify Resources: List all of the resources in your area, including personnel, equipment, budget, technology, and time.
• Assess Current Utilization: Evaluate how efficiently the resources are being utilized, such as employee workloads, equipment utilization, and budget allocation.
• Analyze Capacity: Determine the maximum potential of each resource, such as how much more workload employees can handle, and the capacity of machines or software.
• Identify Determining Factors: Assess the factors influencing resource utilization, such as demand fluctuations, budget constraints, skills of employees, or external conditions.
• Highlight Gaps or Overutilization: Identify any imbalances, such as underused or overstretched resources, and areas where optimization is needed.

AC 1.2 Evaluate alternative strategies for improving the utilization of current resources and for increasing or decreasing current resource capacity.

1. Identify Current Gaps in Resources: Identify places where resources are either underutilized or overloaded, for example, employees, equipment, and budget, so there is an understanding of where improvement is necessary.
2. Look at Opportunities to Improve

• For Utilization: Increase Efficiency Use cross-training of employees, optimize processes, and introduce technology to make things faster.
• Increase Capacity: Hire people, subcontract the workload, or acquire superior equipment.
• Lessen Capacity: Downsize in lean periods; combine roles to eliminate redundancy to cut down on the number of people.

3. Impact: For this purpose, one assesses the cost saving, efficiency improvement, and performance gain that would occur for each strategy in determining its success.
4. Choosing the Best Strategy: Choose the best strategy or a combination of strategies that fits within organisational goals and optimize resource usage.

AC 1.3 Prepare a rationale and business case with recommendations for changes to resource capacity and resource utilization to improve the efficiency and effectiveness of operations.

1. Prepare a Rationale: Talk about the need for a change in capacity or resource utilization. Highlight all areas of waste in underutilization and over-burdening of resources, their contribution to high costs, and reduced overall productivity. Provide previous analysis data and insights with time series or index numbers that would represent evidence for change
2. Business Case Construction: Write up a properly structured business case that clearly outlines the changes suggested. It consists of:

• Objective: The objective should be clearly articulated by describing the purpose of the changes, that is, efficiency improvement, cost reduction, or higher productivity.
• Proposed Changes: Describe strategies to improve resource usage or capacity, such as by cross-training, hiring, or equipment upgrades.
• Cost-Benefit Analysis: Estimate the cost of change in financial terms and compare it with the potential benefits such as increased productivity or reduced waste.
• Risk Analysis: Identify the potential risk or challenge of implementing these changes, including resistance to change or resource constraint

3. Recommendation: Design specific recommendations on implementing changes with data and analyses supporting them. Focusing on improving the operations and effectiveness by resources’ good utilization by aligning those changes with overall organisational goals.

4. Expected Outcomes: Conclude with the expected positive outcomes of the proposed change, such as improved operational performance, savings in costs, or handling more demand. These should also be accompanied by a selection of metrics that will define success after implementation.