ILM Level 3 8600-319 Understanding Organising and Delegating in the Workplace Assignment Help

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Assignment Task 1: Understand how to organise people to achieve objectives

1.1 Explain the importance of making effective and efficient use of people’s knowledge and skills while planning a team’s work to achieve objectives

This would entail utilizing people’s knowledge and expertise effectively and efficiently. Planning work to be done by a team assures that the objectives attained are of the best quality because one can leverage the individual strengths to contribute in an area that one is trained on, hence providing more quality content. This would further give an element of ownership and involvement as individuals are valued for their contribution. 

Since skills are used efficiently, there won’t be any duplication of effort but he would instead streamline the processes and meet the deadlines. In a word, it is only because the collective capacity is used by the team that objectives get achieved without much waste of time and resources.

1.2 Explain how to identify the appropriate person for an activity in the workplace

The person to be assigned for a given activity in the workplace will depend on the skills, experience, and expertise to be adopted or required. Start by assessing actual needs of the activity such as technical knowledge problem solving capabilities, and communication skills to consider the employees who have demonstrated proficiency in those areas or relevant training. 

Also to be considered is a person’s workload and availability so that he can service the request when made. Communication and collaborating with team members will help one know who is best for the job.

1.3 Explain how human resource planning can be used to assure output and quality in the workplace

Human resource planning ensures that there is efficient output and quality in the workplace because of aligning the right skills and competencies for the needs of an organisation. It encompasses forecasting future workforce requirements, identifying skill gaps, recruiting employees with existing skills, and sometimes training new staff members. With this strategic approach, organisations can maintain a high level of productivity to meet quality standards and respond appropriately to demand changes in the marketplace. 

By investing in employee development and getting the right people into the right places, HR planning enables consistent performance and overall work quality.

Assignment Task 2: Understand how to delegate to achieve workplace objectives

2.1 Explain how to delegate tasks effectively

Effective delegation includes clearly defined tasks, the right selection of the individual, and suitable allocation of resources and support. One must first clearly state the objectives, deadlines, and expectations. After that, enlist the person who is required to have the kind of skills and experience necessary or ensure for them enough guidance in order to help them succeed. 

Be an open and communicative leader so that they know precisely what they are responsible for, and ensure that you don’t mind their questions. Finally, trust the person to do the job while allowing him or her to work and assist if it becomes necessary, and periodically check in on the status of the activity. This way, team members are granted control over their work, while the desired outcomes come forth without going overboard in time.

2.2 Describe the benefits of empowerment in the workplace

Advantages of Empowerment at Work

• Better Productivity: Empowered workers become self-reliant and also perform better, which causes general productivity to improve.
• Improved Job Satisfaction: Better control over the job results in higher job satisfaction and morale.
• Increased Innovation: People are more innovative and creative with new ideas, thus leading to innovation.
• Better Retention of Employees: This means that employees are valued; they therefore tend to stay for a longer period thus reducing turnover.
• Better Team Working: Empowered employees work better in a team, thus making teamwork more enhanced.
• Development of Future Leaders: People’s empowerment helps identify future leaders.
• Better decision-making: Empowering workers enables quicker and better-informed decision-making.
• Positive organisational culture: Empowerment creates an environment of respect and trust, thereby promoting an overall positive workplace culture.

2.3 Identity barriers to delegation and how these can be overcome

Identity barriers to delegation occur when individuals resist delegating tasks due to a fear of losing control or feeling inadequate. This often arises from a strong attachment to their roles or a belief that they must handle everything themselves.

To overcome these barriers, individuals can:

• Recognize value in others: Trust in the abilities of team members and recognize that sharing tasks can lead to better outcomes.
• Shift mindset: View delegation as a tool for growth, both for themselves and their team.
• Start small: Gradually delegate less critical tasks to build confidence in others’ capabilities.
• Develop communication skills: Clearly articulate expectations to ensure tasks are completed effectively.

2.4 Explain a technique that could be used to monitor the outcomes of delegation in the workplace

One way in which outcome tracking for delegation in the workplace can be done is through scheduled check-ins on progress. This can be performed as scheduled meetings or status updates wherein the employees present items assigned to them, the problems they encountered, and those they have reached as milstones. This affords a view of whether delegation was productive enough for the manager, provides a route of feedback, and helps establish if the objectives are met.